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Visibility and Control Over Every Purchase

SCH procurement management system empowers businesses to track and control every purchase from request to payment, ensuring more compliant and effective procurement.

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Procurement management
system features

Easily determine the details of what needs to be purchased, identify potential suppliers, solicit bids or proposals, 
negotiate contracts, and effectively manage the delivery of goods and services.

Supplier Onboarding Made Simple

Supplier Hub

  • Online self-initiation and registration, view and modify their profile anytime online, like additional bank data, by supplier
  • AI Agentic-auto filling of Data, Validation for duplicate, authenticity of data like Tax/ZATCA Registration, Authenticity of attached certificates while supplier filling the data itself. No manual work for VQU team
  • Additional comprehensive details, including attachments, of supplier in SCH; while storing only required/possible data back to ERP
  • Storing only active and approved master data into ERP, while all in-progress, probable suppliers in SCH itself and allowing to participate RFQ

Smart Procurement with AI Agents

Sourcing – PR-RFQ

  • Natural language search enabled AI Agent for end user to creates New PR, auto linking catalogue and material master/BOM
  • Automatic release PO creation for contract/agreement PRs and repeat PO for PR items
  • While PR can be created in ERP and SCH, complete RFQ details in SCH only
  • AI-RFQ Agentic supplier recommendations based on performance, price, category, and historical participation, with the ability to add temporary (unregistered) suppliers at material level

AI-Powered Reverse Auctions

Sourcing - Auction

  • Create Reverse Auctions from PRs, RFQs, or standalone
  • Different types of Auctions – Ranked, Dutch and Japanese
  • Suppliers List from the source RFQ, AI-based recommendations, or supplier master data
  • Live Auction monitoring cockpit for bid tracking and price trend analysis for Auction Owner
  • Real-time bidder support, including bid deletion for erroneous entries
sch-auction

Contract Management Simplified

Contract Lifecycle Management

  • Initiate Request for New Contract from Proponent
  • Initiate Request Amendment of contract on need basis
  • CPP and TRC approval of new contract or change in existing contract
  • Contract one-year ( for long term ) plan and 6 months plan (1-year short term) renewal process.
  • Auto generation of contract renewal request for – AEL and Amendment of existing contract and Renewal process and approval

Purchase Order & Delivery Management

PO Collaboration (Material, Services)

  • Create ASN with all supporting documents by supplier with weight, volume and Returnable details
  • Receipt confirmation by warehouse in SCH with SAP integration to create GR in SAP
  • Receive and Track returnable like ISO containers
  • Qualitative and quantitative inspection observations, against inspection lot created while GR posted in SAP based on PO

Catalogue & Cart Management

Catalogue-based Procurement

  • Create and Manage Catalogue from Supplier online
  • Create and Manage Catalogue By buyer
  • Identify contract/Agreement materials
  • Integrate with Punch-out catalogue, based on API
  • Create and approval of Cart

Smart Invoice Management

Accounts Payable Automation

  • Submit invoice by email to dedicated email/s or through online by supplier / AP team
  • Flip PO while create invoice against approved GR/SES of selected PO/s with 3-way matching
  • Multiple file types like PDF, Image, excel, XML, etc., are supported
  • Different types of invoices like Service Invoice, Material Invoice, Retention Invoice, Credit Note, Debit Note, Vendor Down payment Invoice with/without
  • Bank Guarantee, Pipeline Invoices, Invoice without PO, Feedstock Invoice, etc.,
mdm

Master Data Management

MDM

  • End to end Master data management workflow for different master data objects
  • AI based Duplicate check, data cleansing, enrichment for existing masters
  • Master data creation/change request with images, documents
  • Validations and duplicate checks while creating new master request
  • Approval workflow of master

Analytics & Dashboards

Analytics

  • Spend Analytics
  • Buyer Daily Task Dashboard
  • Buyer Performance Dashboard
  • Buyer workload analytics
  • Daily trend analytics
  • PR to PO Cycle time Analytics
analytics